Camera-Ready Guidelines

If you have received a paper acceptance email from the TPC co-chairs, please use these author instructions to prepare your final camera-ready paper. Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF eXpress to generate a compliant file.

Due to the IEEE technical co-sponsorship of DDECS 2026, your final paper could be included in IEEEXplore for archival value after the conference. However, IEEE reserves the right to exclude an accepted paper from inclusion in IEEE Xplore if it is not presented at the conference. Please follow the steps below to finalize the camera-ready version of your paper.

Paper Formatting

DDECS 2026 accepts the following final paper lengths in A4 format:

• • • Regular paper (oral presentation): 6 pages
    • Poster paper: 4 pages (1 extra page can be purchased during the registration)
    • Student paper: 4 pages
    • Student poster: 4 pages
    • Embedded Tutorials: 8 pages
    • Special sessions: 8 pages per a joint paper

At least one registration fee (corresponding to paper type – regular/student) must be paid for each accepted paper (posters including). It is possible to purchase up to 1 extra page for contributions submitted as regular papers and accepted as posters. Before submitting the final version of your paper, please proofread your source document thoroughly to confirm that it requires no revision.

The deadline for submission of camera-ready documents is on March 30th at 23:59 CET.

It is important to add a copyright notice to the document. Add a footer to the first page if you used an MS Word template. If you used the official LaTeX template, please follow the instructions below.

Prepare the IEEE double-column A4 paper-style format using the official IEEE Conference Proceeding template .
Do not add any page numbering, header, or footer (other than the copyright info discussed below)!

Copyright

Add the copyright notice to the bottom of the first page of your source document. Prior to final submission, check if the copyright form in your paper is correct:

• • • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright

    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-8229-6/26/$31.00 ©2026 Crown

    • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-8229-6/26/$31.00 ©2026 European Union

    • For all other papers the copyright notice is: 979-8-3315-8229-6/26/$31.00 ©2026 IEEE

IEEE requires all authors or their employers who intend to publish in the IEEE Xplore Digital Library to provide a transfer of copyright. The copyright transfer will be done electronically. Please click on the link in ConfTool for the start of the copyright sign process.

Then click the Submit Contribution Details to IEEE button and go through the signing process. You can update the title and correct the names of the authors (for example, for special characters).

LaTeX Checklist

LaTeX Users, please follow these instructions:

• • • Please, check that the header of your source file looks like: \documentclass[10pt,conference,a4paper,twocolumn]{IEEEtran}
    • Note that with IEEE conferences, the author affiliation is listed under the author’s name, unlike IEEE transactions.
    • Check the copyright notice! Add the following lines with the correct copyright notice (see below) before beginning{document} for the copyright notice to show up (see example below). The default selected copyright notice should fit for most works, but if you are an employer of the government of US, EU or the Crown, please adjust the text as defined in the copyright.
      \IEEEoverridecommandlockouts
      \IEEEpubid{\makebox[\columnwidth]{979-8-3315-8229-6/26/\$31.00~\copyright{}2026 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}
    • Place the following macro to the second column of the title page (this macro ensures, that the title page height will be correctly set): \IEEEpubidadjcol

PDF Check and Upload

All camera-ready papers submitted to the IEEEXplore (regular and student papers) must be checked for pdf compatibility by the IEEE PDF eXpress tool. The papers uploaded using PDF eXpress must already contain the copyright information: publication chairs are not allowed to make additional changes in the uploaded papers.

Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress site.
First-time users should do the following:

• • • Select the New Users – Click Here link.
    • Enter the following:
      • 69233X for the Conference ID
      • your email address
      • a password
    • Continue to enter information as prompted.

An Online confirmation will be displayed, and an email confirmation will be sent verifying your account setup. Previous users of PDF eXpress need to follow the above steps but should enter the same password used for previous conferences. Verify that your contact information is valid.

Uploading Camera Ready Paper

Log into the DDECS 2026 ConfTool, and follow the instructions below:

• • • Follow the Final Upload link on the Your Submissions page, and follow the submission form, and upload the PDF checked by the PDF eXpress tool. PDF files not processed by PDF eXpress will not be accepted!
    • If you made any notable changes, eg, paper title change, please indicate them in the section Remarks on This Contribution of the submission form.
    • Follow the Electronic Copyright Form link, proceed with the Submit Contribution Details to IEEE to Start the Signing Process button, and
      complete the IEEE signing process.
    • Register for the DDECS 2026. At least one registration fee (corresponding to paper type – regular/student) must be paid for each accepted paper (posters including).

In case of any problems, please contact Publication Chair Lukas Nagy for help.

Antiplagiarism Check

All papers will be checked for plagiarism. In case of significant match with published literature the paper will be excluded from proceedings.

Registration fees

Below you can find registration fees pricing before and after 30.3.2026. The one extra page for regular papers, accepted as posters costs € 100.